View Creating and Applying Unapplied Payments in HWeb Receivables
Creating and Applying Unapplied Payments in HWeb Receivables
Abstract: If the DB level is greater than or equal to 75, un-applied
payments can be created or applied against existing invoices. An un-applied payment
is when a payment is received which is greater than the amount of the outstanding
invoices. This overpayment amount can be applied to invoices at a later time.
When applying payments to a group’s invoices if the remaining amount of the
check is greater than the amount of the last invoice for the group, the question
‘Do you want to create an un-applied payment of <un-applied amount> with
the remaining balance?’ will be displayed. If ‘Yes’ is answered, an un-applied
payment will be created for the group.
When a group has un-applied payments that can be applied, the ‘Un-applied Payments’
tab will turn blue and the reapplied amount field will be visible on the ‘Payment
Details’ tab. The ‘Un-applied Payments’ tab can be clicked to see the list of
un-applied payments for the group. The payment that is selected will be the payment
that is used if a ‘Reapplied Payment’ amount is entered on the ‘Payment Details’
screen.
To apply an un-applied payment to an invoice, select the invoice to apply the
payment to and enter the amount to apply in the ‘Reapplied amount’ field. This
field is below the ‘Payment Amount’ field. If the check box to the right of
the ‘Reapplied amount’ field is checked the lessor of the applied amount and
the amount due on the invoice will be placed into the ‘Reapplied amount’ field.
The ‘update payment’ button will save the payment and the ‘post payments’ button
will save the changes to the database.
Note: a payment and reapplied payment can be made at the same time, but only
one un-applied payment transaction can be used at a time. To apply an un-applied
payment to multiple invoices, they must be individually updated with the ‘update
payment’ button.