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View Adjustment and Override Codes

Category:Unassigned

Adjustment and Override Codes


There are a great many ways to adjust or override various default and specified settings and configuration items within the Hudson suite of applications.  This flexibility and configurability is what distances Hudson from its competitors.   The codes listed below are used in various areas (mainly in FareOptions fields of fare files, as well as within specific Group / Sales profiles) to change, adjust or override system settings.

Samples of things that may be adjusted or overridden are:

  • Tolls
  • Parking
  • Web Discount Amounts
  • Return Discount Amounts
  • Reservation Lead Time, and many more items.


FORMAT

The formatting of the strings used to adjust and override is:
<KEY>[=]<ADJUSTMENT>[:]<VALUE>

Note that there are 3 components to the above string:
  1. Key - the item to be modified
    1. Fare Option Keys
    2. Profile Option Keys
  2. Adjustment - how / for whom the adjustment is to be applied
  3. Value - the amount or value of the adjustment

KEYS

Fare Options

Here is a list of the  "keys", codes that may be used with Fare (location) options.  The formatted string outlined above, would be inserted in the FareOptions Column(s), per location, and per service (an adjustment might apply to one, two, several or all service types, depending on your specific need). The keys are the 3 letter codes below, bordered by "   "   and are assumed to be unique. Similar functions should be defined with different values.

"RDA"            ’ Return discount adjustment
"RDS"            ’ Return discount value override
"RDP"            ’ Return discount value2 override
"RDG"            ’ Return discount value3 override
"DCA"            ’ Direction surcharge adjustment
"FTA"            ’ Flight type surcharge adjustment
"PCA"            ’ Payment surcharge adjustment
"PDA"            ’ Payment discount adjustment
"SCA"            ’ Service surcharge adjustment
"S2A"            ’ Service surcharge adjustment 2
"S3A"            ’ Service surcharge adjustment 3
"SXA"            ’ Service surcharge adjustment extended
"WDS"           ’ WEB discount adjustment
"LCA"            ’ Location surcharge adjustment
"LAS"            ’ Location arrival surcharge amount
"LDS"            ’ Location departure surcharge amount
"SNA"            ’ Short notice adjustment
"CCR"            ’ Credit card required
"PKG"            ’ Package associated with this fare
"AFC"            ’ Alternate fare code
"ACA"            ’ Airport charge adjustment
"ASO"            ’ Apply airline schedule offset
"OAP"            ’ Override airport parameters
"OMR"           ’ Override (addto) mileage rates
"NUD"            ’ Ignore any user or group discount for this location
"TAX"            ’ Location tax rate
"T2X"            ’ Location tax 2 rate
"TLO"            ’ Location toll value
"PAR"            ’ Location parking value
"RAL"            ’ Require alternate location
"RAD"            ’ Require alternate location (departure only)
"RAA"            ’ Require alternate location (arrival only)
"LMD"            ’ Location mapping default (only map city and state)
"LTA"              ‘Lead Time Adjustment
"LTD"              ‘Lead Time Direction

Profile Options

These keys will be applied within specific profiles (typically on the Rules Tab, in Base Fare Exceptions, Gratuity Exceptions, Discount Exceptions fields, etc.).

"DSC"        ’ Discount rules (fare component rules index)
"DAC"        ’ Alt Discount rules (fare component rules index)
"GRA"        ’ Gratuity rules (fare component rules index)
"PEO"        ’ Pickup extras override
"ACO"        ’ Airport charge override
"OPO"        ’ Off peak override
"BCO"        ’ Baggage charge override
"SNO"        ’ Short notice charge override
"LCO"        ’ Location charge override
"PCO"        ’ Payment charge override
"PDO"        ’ Payment discount override
"SCO"        ’ Service charge override
"S2O"        ’ Service charge override 2
"S3O"        ’ Service charge override 3
"SXO"        ’ Service charge override extended
"DCO"        ’ Direction charge override
"FTO"        ’ Flight charge override
"RTA"        ’ Round trip adjustment
"WDS"        ’ WEB discount adjustment
"TXO"        ’ Tax amount override
"T2O"        ’ Tax 2 amount override
"TLO"        ’ Toll amount override
"PAO"        ’ Parking amount override
"EXO"        ’ Exception surcharge override
"SEO"        ’ Service extras surcharge override

"SGA"        ’ Service Gratuity Adjustment

"GGA"        ’ Group Gratuity Adjustment



"RLT"        ’ Reservation lead time override type
"RLV"        ’ Reservation lead time override values
"RLA"        ’ Reservation lead time override after time
"RLB"        ’ Reservation lead time override before time
 

ADJUSTMENT

This is a list of the codes that are used, before the " : " that indicate how the adjustment is to be applied:  Should it be applied per reservation, per passenger, overridden, change the percentage, etc.   In some cases, and for some Keys, no Adjustment code is required. For example, using CCR from the list above, all by itself, indicates that a Credit Card is required for this location - no Adjustment or Value is required.

  • N          No adjustment
  • F           Fixed adjustment
  • F2         Fixed adjustment per passenger
  • FE        Fixed adjustment per extra stop
  • O          Override value
  • O2        Override value per passenger
  • OE        Override value per extra stop
  • P           Percentage (override)
  • R          Percentage rounded to nearest ($) (override)
  • U          Percentage rounded up to nearest ($) (override)

VALUE

This is essentially the numeric amount that should be used in adjusting or overriding the system default.  This numeric value may correspond to a dollar amount, a percentage,  a fare key an Affiliate ID or Sales Profile ID. .  The number is usually expressed as a whole number but may also be written in decimal format ( $2.50 = 2.5 ).  Some of the keys above, do not require any Adjustment or Value setting.  For example, inserting CCR in the fare options field for Service1 at a specific location will require a Credit Card to be captured during ALL Service 1 reservations for that location.

EXAMPLES

  • RDA=F:3      Return Discount Adjustment=Fixed $3
  • RDA=O2:10     Return Discount Adjustment= Override Per Passenger $10
  • RDA=P:5     Return Discount Adjustment = Percent Override 5%
Several overrides may appear within a single Fare Options or Profile Exceptions field and should be separated by a single comma, and no spaces.  For example:

RDA=F:3,CCR,LAS=F2:11
LTA=O:60


The three keys below are a little different and are applied in a similar fashion to the ones listed above but are used infrequently. 

"AAI"            ’ Location auto link affiliate ID
"SA1"            ’ Sales ID 1
"SA2"            ’ Sales ID 2

AAI is specific to  making a reservation for a location that is an affiliate location - we have the option to specify in the location, to automatically link it to an affilliate profile when saving the reservation. ex: AAI=123, where 123 is the Affilliates ID.

SA1 and SA2 work in the same fashion: when you select a location on the Fare and Availability screen that has a fare opt of SA1=555 then we will attach sales profile ID #555 to ProfileIDSales1 in the reservation.  This could be used for example if you have a Salesman who brought in a business account, and that business account address is added to the Fare File as a common pickup location. ALL trips to and from that location, regardless of who is travelling to/from there should be credited to the salesman.

For questions or assistance with the above Keys, Adjustments and Values, please contact Hudson Tech Support.




Advanced Example

Let’s assume that you wish to override a Toll setting for a location and most likely the Toll value will need to be adjusted according to the service type (larger vehicles may incur higher tolls).  Here is how that could be configured and accomplished:

TLO=F:0^S1:10;S2:15;S3:20;S4:25;S5:30

  • TLO= —> Toll override
  • F:0 —> Sets default override to fixed 0
  • ^ —> Start of exceptions to set default
  • S1:10 —> specify service 1 overrides toll default from 0 to 10
  • ; —> Exception separator
  • S2:15 —> specify service 2 overrides toll default from 0 to 15
  • ; —> Exception separator
  • S3:20 —> specify service 3 overrides toll default from 0 to 20
  • and so on, and so on

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