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View Generating Email to Multiple Contacts

Category:HWeb Dispatcher
Category:HWeb Agent

Generating Email to Multiple Contacts


Effective with version 1.92 of the Hudson local system, you may now generate email to multiple people when sending confirmations.

If you have version 1.92 already, this feature is disabled by default and must be enabled before it will work.  To enable, there are 2 configuration options that must be set.  To set these items open a Hudson local system application and select:  Configuration > General Configuration > Advanced Features > System Profiles Tab.  Locate the following two headings:

  • Send Confirmation Mode
    • <none>: - No email addresses will be provided
    • Single Email Select: - <default setting> Email address that was loaded or entered in the reservation will be set as the confirmation address.
    • Multiple Email Tree Select: - Will enable the ability to select multiple email addresses when sending a confirmation.
  • Send Confirmation parameter string - This is the user configurable string that will determine which areas of the database the email addresses will be loaded from. The options, along with the database group values, are:
    • Reservation email list:  1
    • Previously send addresses:  2
    • Affiliate profiles / contacts:  3
    • Charter profiles / contacts:  11
    • Group profiles / contacts:  4
    • Sales profiles / contacts:  5
    • Driver email list:  6
    • Employee email list:  7
    • Employee2 email list:  8
    • Vendor email list:  9
    • Invoice email list:  10
    • User Defined email list:  12
You will create a parameter string that consists of the group value numbers above, separated by the carat symbol ( ^ ) that will determine which contact lists are used and the order displayed.
 
Sample (suggested) reservation parameter Strings


Example reservation parameter String
EGROUPPRIORITY=2^1^4^5,AUTOSELECT=2,MSGTEXTCAP=Attn:

This parameter string will:
Only shows groups
  - Previously sent email address
  - Reservation email address
  - Group email address list (including contacts)
  - Sales email address list (including contacts)

Auto select previously sent email address

Displays the message text box with a caption of Attn:

Example reservation parameter String



EGROUPPRIORITY=2^1^4^5,AUTOSELECT=2,MSGTEXTCAP=Attn:




This parameter string will:


Only shows groups


  - Previously sent email address


  - Reservation email address


  - Group email address list (including contacts)


  - Sales email address list (including contacts)




Auto select previously sent email address




Displays the message text box with a caption of Attn:


The four document types that are currently supported-
1) Reservations
2) Invoices
3) Notes
4) General Grid PDF printing

Enabling the feature-
To enable this feature for sending reservations via the HWebAgent two new ‘System profile’ configuration options were added:
1) Send confirmation mode
2) Send confirmation parameter string

For sending documents via the HWeb Dispatcher a new ‘Hot key’ was added: Send Document
also the ‘Grid print’ hot key function supports a new Parameter string option (SENDDOCUMENT / SENDDOC)


Currently supported Email send document groups-
Used for AUTOSELECT and EGROUPPRIORITY parameters (See below)

SndResList = 1
SndPList = 2 ’ Only supported if in advanced history mode
SndAff = 3
SndGroup = 4
SndSales = 5
SndDriver = 6
SndEmployee = 7
SndEmployee2 = 8
SndVendor = 9
SndInvoice = 10
SndCharter = 11
SndUserList = 12


Supported parameter options



The
following items can be used to override the documents loaded values,
where specifying -1 for the value will not load any value for that
document

Affiliate or AffiliateID
Charter or CharterID
Driver or DriverID
Employee or EmployeeID
Employee2 or EmployeeID2
Group or GroupID
Sales or SalesID
Sales2 or SalesID2
Sales3 or SalesID3
Sales4 or SalesID4
Vendor or VendorID
InvoiceID

Example document value override-

- VendorID=123,Driver=-1 (this will load the email addresses from the
vendor with and internal ID of 123 and will NOT load any email addressed
from an attached driver.


Default template name:
EmailTemplate

Custom address list - email1@email.com^email2@email.com^...
EMAILADDRESS

Message
caption default is blank - text box caption for %MSGTEXT%  token.  If
this is not defined then the message text field will not be displayed
MSGTEXTCAP

Default text for above token
MSGTEXT or ATTN

To auto select a group and expand it and load all of the emails into the list
AUTOSELECT

When auto sending an email (without displaying dialog) this will be the email address list
EMAILDEST

List of email groups to show in order specified
EGROUPPRIORITY


Example reservation parameter String


EGROUPPRIORITY=2^1^4^5,AUTOSELECT=2,MSGTEXTCAP=Attn:

This parameter string will:
Only shows groups
  - Previously sent email address
  - Reservation email address
  - Group email address list (including contacts)
  - Sales email address list (including contacts)

Auto select previously sent email address

Displays the message text box with a caption of Attn:

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