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View Processing Cards Pre-Travel

Category:Credit Card Processing
Category:HWeb Admin

Processing Credit Cards Before Date of Travel - Mark Pre Paid

HWeb Admin has the ability to process and clear credit cards with your credit card merchant. Below are the steps required to process credit cards on a Pre-Travel basis. If you wish to process credit cards after the service has been delivered, please refer to the section labeled Processing Credit Cards – Post Travel.

  1.) Mark pre-paids

  2.) Print transaction report (optional)

  3.) Submit CC Transactions

Procedure

1.) Open the HWebAdmin select the Credit Card Processing menu then select mark pre-paids. Enter desired date range; usually tomorrow’s date. Select processing speed; usually fastest (unless directed otherwise by Hudson). Then select date type; usually travel date. Now press Execute.  This process scans all reservations that are to be paid by credit card that meet your date parameters and creates a credit card “batch.”  To review the cards to be charged, and amounts, prior to submitting, proceed to Step 2.  To simply submit the batch and charge the cards, without reviewing, proceed to Step 3.

2.) To print a transaction report select the Credit Card Processing menu then select print transactions. Select date type; usually any pending; Select processing speed; usually fastest (unless directed otherwise by Hudson). Now press Execute.You can review / print the report of cards to be charged. You can identify incorrect charges and manually edit those reservations.  If edits are made, you should first cancel the batch created in step 1 above and regenerate the batch.  To cancel, select the Cancel Transactions option in the HWeb Admin, Credit Card Processing menu.  After cancelation is complete. Return to and complete Step 1 above.

3.) To process the all pending credit cards select Credit Card Processing menu then select submit CC transactions. Select processing speed; usually fastest (unless directed otherwise by Hudson). You may also select resend declines, which will process any previously declined credit cards, regardless of the date. Now press Execute. Depending on the number of credit cards to be processed and your connection method (modem/Internet) processing may take between 2 – 30 minutes.

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